> ## Documentation Index
> Fetch the complete documentation index at: https://docs.scouty.to/llms.txt
> Use this file to discover all available pages before exploring further.

# Draft and send email

> Set up the sender, review AI-generated outreach, add a booking link, and send safely.

Scouty creates one personal opening email for each selected contact. You review the exact subject and message before anything is sent.

## Choose a sending address

In **Write emails**, enter the address name and **Sender name**. Scouty shows the full hosted address before you confirm it. Choose a name that represents your company because the address is reused for its mailbox.

You can also use a company-owned address after setting up a [Custom domain](/settings/custom-domain). One custom domain is shared across the account and all projects.

## Review the draft

The editor shows **From**, **To**, verification state, **Subject**, and **Message**. Check every factual claim, recipient detail, link, and call to action.

To edit directly:

1. Change the subject or message.
2. Select **Save changes**.
3. Use **Discard** if you want to restore the last saved version.

To use AI, enter a precise instruction under **Rewrite with AI**, then select **Rewrite**. Save or discard manual changes first. A rewrite starts from the saved draft and remains editable.

If personalization fails, Scouty keeps a starting version and displays the AI error. Edit that version yourself or retry **Rewrite**. Nothing is sent because generation failed.

## Add a booking link

A Booking link is an optional secure scheduling page for one project, such as a Google Appointment Schedule or Calendly page.

<Steps>
  <Step title="Open Booking link">
    Select **Booking link** in the draft editor or project menu.
  </Step>

  <Step title="Save a scheduling URL">
    Enter the full scheduling link beginning with `https://`, then select **Save booking link**.
  </Step>

  <Step title="Generate or rewrite an opening email">
    Scouty adds a short invitation using the configured URL before the signature. The configured URL is inserted exactly once.
  </Step>

  <Step title="Review the result">
    You can edit or remove the invitation from the draft. Scouty does not insert it again when you send.
  </Step>
</Steps>

Changing or clearing the project link affects future opening drafts and AI rewrites. Existing drafts, sent email, replies, and automatic follow-ups remain unchanged until you explicitly rewrite or edit them.

<Note>
  A Booking link lets the recipient choose a time on an external scheduling page. It is different from the Google Meet join link created when Scouty books a Calendar event.
</Note>

## Send the email

The contact must have a verified address. Save all edits and finish any follow-up changes before sending.

Select **Send email**, review the recipient and subject, then select **Send now**. The message cannot be edited or recalled after it is submitted.

While Scouty is sending or checking the result, wait for the status to update instead of sending the same message again.

## Understand send status

| State | Meaning | What to do |
| - | - | - |
| **Draft** | The message is saved but has not been submitted. | Continue editing or send it. |
| **Sending** | The email is still being sent. | Keep the page open when possible and do not send a replacement. |
| **Confirming your email went out…** | Scouty has not confirmed the result yet. | Select **Check now** and wait for the status to update. Do not send it again. |
| **Sent** | The send is confirmed. | Continue to Calendar setup or open the project. |
| **Delivered** | The email reached the recipient's mail service. | Wait for a reply and monitor the conversation. |
| **Bounced** or **Not delivered** | The email could not be delivered. | Stop using that address and choose another decision maker. |

After a confirmed send, Scouty opens **Book meetings** automatically for a newly completed flow. If you later return to **Send emails** from the stepper, use **Next step: 8** to continue.

<Card title="Manage conversations" icon="inbox" href="/email/conversations">
  Track replies, delivery, manual responses, and project activity.
</Card>


## Related topics

- [Auto follow-up](/email/auto-follow-up.md)
- [Conversations and replies](/email/conversations.md)
- [Scouty overview](/index.md)
- [Companies and contacts](/find-prospects/companies-and-contacts.md)
- [Quickstart](/quickstart.md)


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.