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Scouty uses a project-level Google Calendar connection to check availability, create an event, and add a Google Meet link after an interested prospect proposes a time.

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Connect Google Calendar

After an opening email is confirmed as sent, Scouty opens Book meetings and displays “Email sent. Connect Google Calendar to get ready for meetings.”
1

Choose automatic booking

Leave Book meetings automatically when they propose a free time selected if you want Scouty to create an event when the reply contains a concrete available time. Clear it if you prefer to book manually.
2

Connect

Select Connect Google Calendar. You can use any Google account appropriate for this project.
3

Approve the Google connection

Choose the Google account and approve the requested Calendar access. Scouty returns you to the same project.
4

Open the project

After a successful connection, Scouty opens the project Dashboard. If the project was already connected, it can continue directly.
Select Set up later to open the project without connecting. Replies are still tracked, and you can connect from the project later.

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Automatic booking behavior

When automatic booking is on, Scouty can book a concrete weekday time from a reply if the time is between 07:00 and 21:00 in the connected calendar’s time zone and the calendar is free. If the proposed time is unavailable or the reply does not contain one clear time, Scouty drafts a response with available options for you to review and send. Replies to prospects are never sent automatically by the Calendar feature. You can change Auto-book meetings from replies and Meeting length in the connected Calendar card. A booked event appears in the conversation activity. Cancellation and RSVP changes can update the meeting state.

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Book a time manually

Open the conversation and use the booking form when you and the prospect have agreed on a time or the automatic workflow needs help. Confirm the time carefully. Scouty sends a calendar invitation with a meeting link when the booking succeeds.

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Recover from connection problems

  • If you cancel the Google connection, return to the Calendar card and select Connect Google Calendar again.
  • If Scouty cannot load the Calendar status, wait and retry.
  • If the connection remains unavailable, select Set up later. You can continue managing email and retry from the project.
  • If the wrong Google account is connected, select Disconnect, confirm, then connect the correct account. Existing booked meetings stay on the old calendar.
Calendar settings belong to one project. Connecting a calendar in one project does not silently change another project’s Calendar settings.